5 Best Healthcare Employee Monitoring Tools to Protect Patient Data and Streamline Operations

Patient data is one of the most confidential data in healthcare. Keeping it safe is a top priority for hospitals and clinics. At the same time, staff need tools that help them work faster and smarter. Employee monitoring software can solve both challenges protecting sensitive records from misuse or leaks and showing how employees use their time and systems. With the right solution, healthcare teams can stay compliant, secure, and efficient. In this article, we’ve collected top 5 monitoring software for PCs in the healthcare sector.

Key Benefits of Employee Monitoring in Healthcare

Healthcare is one of the most demanding sectors for strict security measures. Employee monitoring software in healthcare is the way to get an extra security layer. It also brings the following benefits:

• Strong data protection
• HIPAA compliance
• Better patient privacy
• Higher staff productivity
• Insider threat detection
• Reliable reporting and audits

The last point provides clear insights for management and auditors. This ensures transparency and supports long-term security strategies.

Features to Look for in Healthcare Employee Monitoring Software

When choosing employee monitoring software for healthcare, it’s important to look for features that help generate detailed reports on staff activities. These reports are essential for ensuring compliance, protecting patient data, and improving workplace productivity. Key features provide a comprehensive view of employee behavior, helping managers make informed decisions and maintain a secure, efficient work environment.

Key features include:

• Activity tracking and logging
• Customizable reporting options
• Screenshots and screen recording
• Time and productivity tracking
• Alert logs
• Behavior analytics and patterns
• Data export options
• Detailed activity summaries

Healthcare specialists may pay attention to the employee PC monitoring software that includes top features. They will be helpful in enhancing the workflow and protecting confidential patents’ data.

Top Healthcare Employee Monitoring Tools (2025)

We’ve collected top 5 employee monitoring software that can be used to meet different purposes.

CleverControl

In the healthcare sector, maintaining operational efficiency and safeguarding sensitive patient data play a crucial role. CleverControl offers a comprehensive employee monitoring solution tailored to meet these needs.

Key features:

• Real-time screen monitoring: Allows managers to observe employee screens live, guaranteeing compliance with protocols and defining areas for improvement.
• Automated screen recording: Captures screen activity at regular intervals, creating a trustworthy record for audits and performance reviews.
• Application and website usage tracking: Monitors the applications and websites opened by the staff, helping to define productivity patterns and potential distractions.
• Keystroke logging: Records keystrokes to provide records into employee activity and communication, aiding in compliance and performance assessments.
• USB and external device monitoring: Tracks the use of USB drives and other external devices, preventing unauthorized data transfers and enhancing data security.
• Face recognition: Utilizes webcam-based face recognition to accurately track employee attendance and prevent time theft.
• Remote access and control: Enables administrators to access monitoring data remotely, facilitating oversight of off-site or remote healthcare staff.

By integrating CleverControl, healthcare organizations can foster a secure and efficient work environment, ensuring both compliance and quality patient care.

H3: Teramind

The healthcare industry requires safeguarding sensitive patient records and ensuring compliance with regulations. Teramind offers a comprehensive solution to address these challenges by providing ultimate employee monitoring and data protection tools.

Key features:

• Real-time monitoring: Teramind may supply healthcare organizations with employee activities monitoring in real-time, ensuring adherence to protocols and identifying potential security threats promptly.
  
• Data loss prevention: The platform offers advanced data loss prevention capabilities, preventing unauthorized access and sharing of sensitive patient information.
• Compliance assurance: Teramind helps managers maintain compliance with healthcare regulations by providing detailed activity logs and audit trails, facilitating easy reporting during audits.
• Behavioral analytics: Leveraging user behavior analytics, this software can detect unusual patterns that may highlight potential insider threats or policy violations.

Teramind is an expensive software but effective in data loss prevention and time tracking.

Veriato

Veriato is one more software implemented in the healthcare sector. By integrating these tools, you should know key features that will bring maximum benefits.

Key features:

• User activity monitoring (UAM): Tracks employee activities across various platforms, including emails, chats, web applications, and file systems.
• Insider risk management (IRM): The Veriato Cerebral platform utilizes AI to make an analysis of the user behavior and define signs of potential insider threats. 
• Compliance support: Veriato assists healthcare organizations in meeting regulatory requirements by providing detailed activity logs and audit trails.
• Data protection: The platform enhances the protection of Protected Health Information (PHI) by monitoring how sensitive data is accessed and shared.

This software is oriented more on the security layer. Tracking tools are also present but not so diverse in comparison with the previous two tools.

ActivTrak

ActivTrak is the way to enhance your healthcare business by boosting productivity and improving security of confidential data.

Key features:

• Real-time activity monitoring: Tracks applications, websites, and screen activity to provide insights into employee behavior and productivity.
• Automated time tracking: Automatically records work hours, categorizing them into productive, focused, and idle time for accurate reporting.
• Productivity analytics: Offers dashboards and reports that highlight productivity trends, inefficiencies, and areas for improvement.
• Customizable alerts: Allows setting up notifications for specific activities or behaviors, such as visiting unauthorized websites or extended idle times.
• Team benchmarking: Enables comparison of productivity metrics across teams to identify best practices and areas needing attention.

SentryPC

SentryPC is a cloud-based software for monitoring, content filtering, and time management, designed to control the use of computers, smartphones, and tablets. It is perfect for families, educational institutions, and businesses.

Key features:

• User activity monitoring: Records all actions, including keystrokes, visited websites, launched applications, chats, files, and print jobs.
• Screenshot capturing: Takes regular screenshots of the desktop, which can be viewed as a slideshow.
• Content filtering: Blocks websites, applications, and keywords by category (e.g., social media, gambling, violence) or on a schedule.
• Time management: Sets time usage limits for each day of the week or for the entire week.
• Geofencing: Tracks the location of a device with notifications when it exits a predefined zone.
• Remote access and control: Provides access to the account via a cloud-based interface from any device, including smartphones and tablets.
• Stealth mode: Runs in the background without notifying the user about its presence.
• Multi-platform support: Compatible with Windows, macOS, Android, and Chromebook.
• Detailed reports and visualizations: Creates charts and graphs of user activity, with options to export data to CSV, PDF, or PNG.
• Remote installation and updates: Allows installation and updates of the software on remote devices without physical access.

Comparison Table: What Software To Choose

Feature	CleverControl	Teramind	Veriato	ActivTrak	SentryPC
Real-Time Screen Monitoring	✅	✅	✅	✅	✅
Keystroke Logging	✅	✅	✅	❌	✅
Screenshot Capturing	✅	✅	✅	✅	✅
Application Usage Tracking	✅	✅	✅	✅	✅
Website Usage Monitoring	✅	✅	✅	✅	✅
Email Monitoring	✅	✅	✅	❌	❌
Instant Message Monitoring	✅	✅	✅	❌	❌
USB/External Device Monitoring	✅	✅	✅	❌	✅
Geofencing	✅	✅	✅	❌	✅
Time Scheduling	✅	✅	✅	✅	✅
Cloud-Based Access	✅	✅	✅	✅	✅
Stealth Mode Operation	✅	✅	✅	✅	✅
Behavioral Analytics (AI)	✅	✅	✅	✅	❌
Face Recognition	✅	❌	❌	❌	❌
Remote Desktop Control	✅	✅	✅	❌	❌

Conclusion

Each software offers a rich set of features designed to different needs. CleverControl and Teramind provide comprehensive monitoring tools suitable for organizations requiring detailed records into employee activities. Veriato offers robust monitoring with a focus on communication channels. ActivTrak is ideal for organizations seeking real-time monitoring and productivity analysis. SentryPC provides essential monitoring features suitable for smaller organizations or specific use cases.